Project approval evidence tracking
Get the closeout paperwork in order.
Bring the approval decision and the evidence your team has collected. We organize the closeout packet, identify missing items and prepare requests for the people who hold them.
For small developers and permit expediters.
Inspect the delivery format
A condition and its evidence trail
Synthetic approval decision and evidence. Status labels describe the presence of records, not compliance.
| Condition and citation | Supplied evidence | Review status |
|---|---|---|
| DEMO decision §4 / p3: submit landscape plan | DEMO plan rev B / p1–4 | Evidence present; reviewer to confirm adequacy |
| DEMO decision §7 / p4: provide final inspection record | None supplied | Missing evidence |
| DEMO decision §8 / p4: maintenance agreement | DEMO unsigned draft | Ambiguous; signed version needed for review |
What you receive
One table from condition to evidence.
- Conditions register
- Exact condition wording and decision/page citation.
- Evidence map
- Links to supplied records for each condition.
- Gap list
- Missing or ambiguous evidence, with owners assigned by your team.
- Review export
- CSV and readable table with a column for your reviewer’s decisions.
Start with one real task.
Read the decision
Extract conditions and retain the source wording.
Map the files
Link supplied evidence and identify ambiguous matches.
Review the gaps
Your project lead confirms responsibilities and next steps.
The pilot
Agree the scope first.
$500one-project pilot
One supplied approval decision, up to 30 conditions and 30 customer-supplied supporting files, capped at 300 pages. Includes one review call of up to 60 minutes and one factual revision pass.
What to bring
The approval decision, supporting records and your nominated project reviewer. Begin with a redacted decision.
What the pilot covers
Evidence present is not the same as a condition being legally satisfied. Your project professional determines applicability, adequacy and compliance. The pilot does not certify closeout, obtain approvals or include agency follow-up.
Does this replace our expediter?
No. The table supports your project team or expediter by organizing conditions and records for their review.
Can you collect missing public records?
That can be scoped separately. This pilot is based on the decision and evidence you supply.